(1) At the candena GmbH, Franklinstrasse 27, 10587 Berlin, Germany (hereinafter “candena”), we are committed to protecting the privacy of your personal data. This document sets out what data will be collected, processed and used in connection with the online programme entitled “PISA Online Programme for School Improvement” for educational practitioners to learn online in English language (hereinafter “Programme”) as a service on the www.pisa4u.org website or related subsites (hereinafter: “Service”).
(2) We take the protection of personal data very seriously, and comply strictly with the rules of data protection law, in particular the German Federal Data Protection Act (hereinafter “BDSG”) and the General Data Protection Regulation (hereinafter “GDPR”). Our service will only collect personal data to the extent to which this is technically or contractually required or if the User has given his expressed consent.
(3) The Service comprises courses based on innovative online learning and teaching methods, which are open to educators, experts and members of the public from around the world (hereinafter: “Users”). The program is aimed at developing and implementing new forms of scientific, collaborative problem-solving methods and facilitating the peer review of findings. To enable Users to participate in the Programme offered by the Service, candena provides a collaborative platform with various work and communication functions (forums, blogs, message services and contact buttons). It is important to us that Users can at all times trust in candena complying with data privacy, and that Users know which personal data candena will collect during a visit to the Service, and how candena processes, uses and transmits these data. The following explanations serve to provide you with information in this respect. Furthermore, we would like to make you familiar with the security measures which we have taken in order to protect your personal data from manipulation, loss, destruction and improper use.
§ 1 Controller
(1) In accordance with Art. 4 Nr. 7 of the GDPR, the controller is
Franklinstrasse 27, 10587 Berlin, Germany
(hereinafter: “candena”). More detailed information can be found in our imprint.
(2) You can reach our data protection officer at firstname.lastname@example.org or by written mail to our address with the addition “Data Protection Officer”.
§ 2 Data Processing Activities when visiting our websites
(1) If you use our websites for informational purposes only, e.g. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our websites, we collect the following data, which are technically necessary in order for us to display our websites to you and to guarantee stability and security:
– Date and time of the request,
– Time zone difference to Greenwich Mean Time (GMT),
– Content of the request (specific site/page),
– Access status/HTTP-status code,
– Respective data amount transferred,
– Website that the request is coming from,
– Server Log Files,
– Operating system and its interface
– Language and version of the browser software.
(2) The legal basis is Art. 6 Para. 1 Sent. 1 lit. f. GDPR and the data are saved only for the duration of your visit.
§ 3 Data Processing Activities when you contact us
When you contact us via E-mail, telephone or a contact form, we process the data you provide (e.g. e-mail address, name and/or telephone number) in order to respond to your questions or to process your requests. The consent you give in the course of contacting us provides the legal basis for such data processing activities (Art. 6 Para. 1 lit. b) GDPR).
§ 4 Data Processing with regard to profile data(1) The User may enroll with the Service with his email address or with his existing social network profile. Once the User enrolls with the Service and sets up a user account, we will process the following personal data:
- First Name
- Last Name
- Country of residence
- Educational Background
- Career Level
- Prior Course Participation
(2) These details are mandatory and required to create a User profile. With the exception of the User’s e-mail address, time zone, gender, age, this information will be added to the User profile and can be viewed by other Users. If a User is member of a team his e-mail-address may be disclosed to a limited number of other team members (max. 5 persons) in accordance with the chosen profile settings. The User can also add/upload the following details to the profile:
- industry of employment (Construction, Education, Manufacturing, etc.)
- a brief introduction of yourself
- student at (University)
This information is optional. The user decides which personal information he wishes to disclose to other Users. Should the User choose not to enter any information or upload a photograph the respective fields in the profile will not be displayed.
(3) Should the User wish to receive a certificate on the successful completion of an online course (incl. credit points, an administration fee may be incurred), the following data will be collected:
- full name
- certificate request
- date of birth
- place of birth
This information is required to issue certificates. This data cannot be viewed by other Users.
(4) The User can access and change the profile data at any time. They are only used for the purpose of creating and managing the profile as well as implementing and providing the online courses offered by the Service as well as to monitor learning success and carry out research projects and internal quality assurance measures. When registering, the User must accept the terms of this privacy notice by ticking the relevant box. (5) The existing contractual relationship constitutes the legal basis for the processing (Art. 6 Para. 1 Sent. 1 lit. b. GDPR).
§ 5 Data Processing Activities during the performance of contract
(1) If you register with us, we process your master and contact data as well as your communication, access and contract data in order to fulfil and process the contractual services. For the aforementioned purpose, your data may be transferred to service providers who support us with our business and who we have of course selected with the utmost care and diligence. Such service providers include, in particular, providers of technical services who support us in rendering our services.
(2) The existing contractual relationship constitutes the legal basis (Art. 6 Para. 1 Sent. 1 lit. b. GDPR).
§ 6 Usage data, statistical analyses
(1) If, as a participant of the Service, the User takes part in its Programme, candena will collect and store data about the Users learning habits as well as communication data generated between the User and the other Users (e.g. tests, questions and answers). This data and content will be used exclusively to conduct the online programme, including the platform functionalities provided, as well as to monitor learning success and carry out research projects and internal quality assurance measures.
(2) In addition, User statistics will be compiled to make it possible to track participants’ activities in general, to eliminate errors and to adapt and improve the existing online programme where necessary. A corresponding role concept exists for carrying out the statistical analyses. According to this, all analytics are anonymous and not specific to a particular individual. Moreover, they may only be generated and used by the respective programme instructors, programme supervisors and organizers as well as administrators.
(3) The legal basis is Art. 6 Para. 1 Sent. 1 lit. f GDPR – our legitimate interests to improve our service.
§ 7 Forums, blogs, messaging services and contact buttons
The online platform of the Service allows Users to exchange information with teaching staff, speakers, mentors and tutors as well as other programme participants via forums, blogs and messaging services. These options are to be used exclusively for communication in connection with the programmes offered by the Service and not for private purposes. Information made available by the User in this regard will be forwarded via the Internet and some of this information can be viewed by all Users. Even using the highest security standards, it is not possible to guarantee absolute protection of information when communicating via the Internet. The User should therefore give careful consideration to what personal information he would like to share with others and should not pass on any confidential information.
(2) The legal basis is the contractual relationship (Art. 6 Para. 1 Sent. 1 lit. b GDPR).
§ 8 Data security
The IT equipment used for the Service is located within the EU/EWR under the scope of the EU Data Protection Directive 95/46/EC and complies with the applicable statutory data protection and data security provisions. All premises and equipment are secured to prevent both unauthorized access and loss of data, and are regularly checked and maintained. Access to the systems is subject to strict requirements and is continuously monitored and logged in such a way that it can be reviewed and verified. Authorized persons receive regular training and are required to comply with the data protection provisions.
§ 9 Cookies
(2) The User can restrict or prevent the use and storage of cookies by changing the corresponding browser settings. In most Internet browsers, this can be done by accessing the cookie settings via the menu at the top of the screen. In this case, it may no longer be possible to access certain parts of the Service, or such access may be very limited.
(3) The legal basis is Art. 6 Para. 1 Sent. 1 lit. f GDPR – our legitimate interests to improve our service.
§ 10 Forwarding data to third parties
(1) Data are only transmitted to third parties in a manner that is in compliance with the applicable statutory provisions. We only transmit user data to third parties if, for example, doing so is necessary for contractual purposes pursuant to Article 6 Para. 1 lit. b. GDPR or on the basis of legitimate interests in economic and effective business operation within the meaning of Art. 6 Para. 1 lit. f. GDPR.
(2) In the event that we employ subcontractors in order to provide our services, we shall take appropriate legal precautions and corresponding technical and organisational measures in order to ensure that your personal Data are protected in accordance with the applicable statutory provisions.
(3) In case contents, tools or other means of third parties (hereinafter jointly referred to as “Third Party Providers”) are used in the framework of this privacy statement and the stated registered offices of those Third-Party Providers are situated in a third country, it should be assumed that data are transferred to the countries in which the Third Party Providers have their registered offices. Third countries are to be understood as such countries in which the GDPR does not constitute directly applicable law, i. e. in general countries outside of the EU or the European Economic Area. Data are only transferred to third countries if an adequate level of data protection is ensured, the user has given explicit consent or the law provides another form permission for such a transfer.
(4) Any other disclosure of User data will only be made within the framework of the statutory information obligations, or upon a judicial decision. In the event of an order issued by a competent body, candena may, in individual cases, disclose such data, provided that this is necessary for purposes of criminal prosecution, danger prevention activities by the state police authorities, in order to fulfil the statutory tasks of the federal and state offices for the protection of the constitution, the German federal intelligence service, the military counterintelligence agency or the federal criminal office within the framework of its task of preventing the dangers associated with international terrorism or in order to enforce intellectual property rights.
§ 11 Web analysis and other third-party services
(1) The Service uses Google Analytics on its website. Google Analytics makes it possible for website owners to obtain information on the number of visitors to their website, where they come from and their surfing habits while on the site, which can then be used to improve the website concerned. To this end, certain data is transmitted in anonymized form to Google servers in the USA where it is automatically analyzed. The version of Google Analytics used by the Service is programmed in such a way that the last 8 digits of the user’s IP address are deleted even before the data is transmitted to the USA. This makes it impossible for the transmitted data sets to be assigned to a specific User. If the User nevertheless does not want User data to be compiled and analyzed by Google Analytics, he can follow this link http://tools.google.com/dlpage/gaoptout?hl=de and install the deactivation add-on developed by Google.
(2) The Service uses Google+, which is provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (“Google”). Visiting our website involves a link to the Google server, which creates and integrates a connection to the browser of the website visitor and the website displayed. The plugin transmits the visit of our website to Google. We have no influence on the scope, content or transmission of the data and IP address of the User which Google obtains through the connection. In respect of the use of data which is transmitted to Google, the User can view the guidelines set down by Google on the following website: https://developers.google.com/+/web/buttons-policy. The Service uses so-called social plug-ins of the social network facebook.com (“Facebook”). Facebook is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. For detailed information on the functions of the various plug-ins and their appearance, please go to the following website: https://developers.facebook.com/docs/plugins
(5) Analytic tools serve to make your internet experience more user-friendly and effective. The legal basis is Art. 6 Para. 1 Sent. 1 lit. f GDPR – our legitimate interests to improve our service.
§ 12 Other Data Processing Activities
(1) Should you have given your consent to receive our promotions (newsletters, SMS, E-mail, by post, etc.), we shall use your personal data to inform you of our offers via the respective means of communication. You can retract your approval of being approached in a promotional manner at any time. The legal basis is Art. 6 Para. 1 Sent. 1 lit. a GDPR – your consent.
(2) We reserve the right to use your data in order to contact you should our services undergo or have undergone important changes or developments.
§ 13 Your rights
(1) You have the following rights in relation to us with regard to the personal data concerning you:
- Right of access (Art. 15 GDPR),
- Right to rectification and erasure (Art. 16 and 17 GDPR),
- Right to restriction of processing (Art. 18 GDPR),
- Right to object processing (Art. 21 GDPR),
- Right to data portability (Art. 20 GDPR).
(2) Furthermore, you have the right to complain to a supervisory authority for data protection about the processing of your Data by us.
(3) We would like to point out that any possible consent you have given pertaining to data protection can be revoked at any time, effective immediately. The same applies when you have given consent to be approached in a promotional manner. To do so, please contact us informally via e-mail at: email@example.com. Such revocation can result in our services no longer being available at all, or only with restrictions.
§ 14 Data erasure, storage period
(1) The data we store shall be deleted as soon as they are no longer needed for the purpose for which they are being stored and the law does not prescribe a statutory duty for the data to be retained. In the event that user data are not deleted on grounds that they are still required for other or legally admissible reasons, their processing shall be restricted. This means that the data shall be blocked and shall not be processed for other purposes. This applies, for instance, for user data that have to be kept for reasons pertaining to trade or tax law.
(2) In accordance with the pertinent legal provisions, such data shall be stored for 6 years pursuant to Section 257 Para. 1 German Commercial Code (commercial books, inventories, opening balance sheets, annual financial statements, trade letters, accounting records, etc.) and 10 years pursuant to Section 147 Para. 1 of the German Fiscal Code (accounts, records, situation reports, accounting records, trade or business letters, documents relevant for taxation, etc.).
§ 15 Final provisions
(1) We employ technical and organizational security measures to protect the data we have gathered, especially against accidental or deliberate manipulation, loss, destruction or attack by unauthorized persons. Our security measures are subject to continuous improvement in line with technological advances and development.